Exhibitors can select between two types of Stall Options:

  • Bare Space or Customised Booth
  • Octornorm or Shell Scheme Booth

Exhibitors are requested to inform the organisers of the selection of their stall type in advance, so suitable arrangements can be made. Especially exhibitors opting for Shell Scheme Stall must confirm 10 days prior along with the exact FASCIA NAME which needs to be displayed on their booth.

Bare Space or Customised Booth are for exhibitors who wish to design & build their own booth from scratch

  • Design and material for construction of individual booths has to be arranged directly by the Exhibitors
  • Only Power connection will be supplied by organizers.

Octornorm or Shell Scheme Booth are for exhibitors who require the Basic Octonorm Set Up from organisers on which the exhibitors can further add on their branding.

All Shell Scheme Packages Include:

  • 1 Table with 2 Chairs
  • 1 Waste Paper Basket
  • 1 Company Name on Fascia Board including the Booth Number
  • 3 100W Spotlights (Depending on back panels)
  • 1 x Power Socket

Reference image of Octornorm Booth Structure. Below image is presented only for reference purpose:

Exhibition Stall Guidelines

1. Stall Possession, Setup & Dismantling

  • Stall possession will be handed over from 11:89 PM onwards on 29th October 2026.
  • All stalls must be fully completed and exhibition-ready by 6:00 AM on 30th October 2026. No construction or fabrication work will be permitted after this time to allow housekeeping and venue preparations.
  • Dismantling and removal of exhibits shall commence only after the exhibition closes on 1st November 2026. All materials must be removed on the same day unless otherwise instructed by the Organizing Committee.
  • Any revision to the setup or dismantling schedule will be communicated by the Organizing Committee closer to the Conference.

*Please note that the above setup, possession, and dismantling schedule is tentative and may be revised closer to the conference dates based on venue requirements or operational considerations. Any changes will be communicated to all exhibitors well in advance by the Organizing Committee.

2. Stall Construction & Branding

  • No part of any stall structure, exhibit, branding, or display may extend beyond the allocated exhibition space.
  • No additional fittings, name boards, covers, logos, balloons, or display elements may be attached, glued, nailed, screwed, or drilled onto the shell scheme/Octonorm structure.
  • Only double-sided tape may be used for branding purposes. Painting, wallpapering, or applying printed graphics directly onto Octonorm panels is not permitted.
  • Banners, standees, and promotional displays may only be placed within the designated stall area. Display or promotional material outside the allotted stall space or elsewhere within the venue is strictly prohibited.
  • Any damage caused to Octonorm panels or other stall infrastructure shall be chargeable to the exhibitor.

3. Electrical & Power Supply

  • Each stall will be provided with 1 KW single-phase power supply.
  • Additional electrical load or three-phase power connections may be arranged at an additional cost, subject to availability.
  • All electrical wiring must be properly concealed, securely taped, and approved by the venue's chief engineer. Temporary or loose electrical connections will not be permitted.

4. Safety & Compliance

  • Exhibitors must comply with all venue fire, health, safety, and statutory regulations
  • All exhibits, materials, and products displayed must comply with applicable government regulations and safety standards.
  • During setup and dismantling, all personnel must wear appropriate safety gear, including closed safety footwear and safety helmets.
  • Personnel working in guest corridors during setup or dismantling must wear their company's crew T-shirt or other identifiable uniform
  • All contractors, labourers, technicians, and booth personnel must carry a valid Government-issued photo ID while entering and working within the venue and produce it upon request.

5. Stall Operations

  • Exhibitor Badges: Each stall will receive the number of exhibitor badges allocated by the Organizing Committee. Additional badges, if available, may be issued at applicable charges.
  • Sharing or subletting of stalls is strictly prohibited and shall be treated as a breach of contract. The Organizing Committee reserves the right to cancel the stall allocation without refund and impose applicable penalties.
  • Exhibitors are responsible for obtaining the necessary gate passes from the venue for movement of materials in and out of the exhibition area.
  • All exhibits, products, and promotional materials must comply with applicable Government of India laws and regulations.
  • Any materials retained overnight within the stall shall be at the exhibitor's sole risk. The Organizing Committee and Venue shall not be responsible for any loss, theft, or damage.

6. Housekeeping

  • Exhibitors are responsible for ensuring that their appointed stall contractor thoroughly cleans and vacuums the stall immediately after completion of construction and before the exhibition opens.
  • The stall should be handed over in a clean, safe, and exhibition-ready condition before the commencement of the conference

Terms & Conditions

1. Booking & Confirmation

  • Stall/partnership allocation will be on a first-come, first-served basis, subject to receipt of the full payment.
  • Bookings will be confirmed only after the Organizing Committee receives the complete payment.
  • The Organizing Committee reserves the right to accept or reject any sponsorship or exhibition application without assigning any reason.
  • Acceptance of sponsorship applications shall be at the sole discretion of the Organizing Committee. Applications that, directly or indirectly, do not align with the objectives or values of the Conference may be declined.

2. Payment Terms

  • Stall allocation will be considered final only after receipt of 100% payment.
  • Failure to clear dues by the due date may result in cancellation and release of the stall.

3. Taxes

  • GST @ 18% and any other applicable taxes, duties, or government levies shall be charged extra as per prevailing statutory regulations.

4. Exhibition & Event Management

  • While every effort will be made to deliver all sponsorship benefits and exhibition arrangements as published, the Organizing Committee reserves the right to make modifications whenever circumstances require.
  • The Organizing Committee reserves the right to allocate, reallocate, modify, or reconfigure exhibition booths, floor plans, venue layout, programme schedule, or other event arrangements whenever considered necessary.
  • Such changes shall not constitute grounds for cancellation or compensation.

5. Liability & Insurance

  • The Organizing Committee shall not be responsible for any loss, theft, damage, or personal injury involving exhibitors, sponsors, their representatives, or their property during the Conference.
  • Sponsors and exhibitors are advised to arrange adequate insurance coverage for personnel, exhibits, equipment, and other valuables.

6. Governing Law & Dispute Resolution

  • These Terms & Conditions shall be governed by the laws of India.
  • Any dispute arising out of or relating to the sponsorship, exhibition, or Conference shall first be referred to arbitration in accordance with the applicable provisions of the Arbitration and Conciliation Act, 1996 (as amended).
  • Subject to the arbitration proceedings, the courts of Kanpur, Uttar Pradesh shall have exclusive jurisdiction.
Cancellation & Refund Policy
  • No refunds for cancellation.

Sponsorship Enquiry & Contact

Interested partners and collaborators are invited to connect with us to receive priority updates and explore sponsorship and partnership opportunities.

For further information or to discuss customized partnership options, please feel free to contact

Email: ____________________